The Araca Group
New York, NY
US
Company: Araca Merchandise L.P.
Job title: Executive Assistant
Job Location: NY – Hybrid
Compensation: $55-$60K + 401k with Match + 3 weeks PTO +Medical, Dental & Vision Benefits!
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The Araca Group is a leading, global entertainment & merchandising company that has been prospering for almost 25 years thanks to our innovative and collaborative team members. Araca’s employees act as brand ambassadors through creating live event and ecommerce merchandise experiences for some of the world’s top entertainment properties including Wicked, Cobra Kai, Back to the Future, Hadestown, The Book of Mormon, Jeopardy, Beetlejuice the Musical, SEGA, Ghostbusters, and many more.
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Are you interested in working with a dedicated team to develop high quality merchandise experiences that capture the essence of a show for fans to remember long after the final curtain has fallen? Do you have a binder full of Playbills and a running list of shows you’re dying to see? Can you anticipate the needs of your team and adapt quickly to changing priorities in an entertainment space?
Position Summary
The Executive Assistant performs administrative duties for Araca’s CEO and COO. Responsibilities include screening calls, making travel and meeting arrangements, preparing reports and financial data, coordinating and supervising office support vendors, and client and investor relations.
Essential Duties and Responsibilities
• Assist CEO and COO with operations for all Araca Merchandise companies
• Assist the CEO and COO in maintaining and fostering relationships between current and potential clients
• Have an continued aptitude and curiosity of Araca operations
• Coordinate travel, accounting and personal tasks for CEO and COO
• Manage and maintain company calendar and schedule meetings
• Coverage support to other positions as needed
• Office Management: Maintain an organized and efficient office environment by managing supplies, equipment, and office vendors
• Oversees scheduling and coordination for new hire onboarding
• Coordinate cross-functional projects and ensure effective communication and collaboration among team members and departments
• Research and Analysis: Conduct research on industry trends, competitors, and market insights to support the executive in making informed business decisions
A day in the life of an Executive Assistant role:
• Provide exceptional administrative support to the CEO and COO by managing calendars, scheduling appointments, arranging domestic and international travel logistics, and organizing meetings
• Prepare monthly expense reports
• Attend internal and external meetings and records minutes
• Oversee office management
• Communicate important details both internally and externally on behalf of the CEO and COO
This job is for you if you:
• Are entrepreneurial and self-motivated
• Are organized and detail-oriented
• Seek out knowledge and are curious
• Think fast on your feet
• Are energized by a challenge
• Can deliver difficult news with grace, compassion, and recommended solutions
• Adjust to change easily and positively
• Are described by others as detail-oriented
• Follow evolving industry related trends
• Love theatre and are a super fan of anything
• Have purchased live or considered purchasing live event merchandise before
REQUIREMENTS:
• 2-3 years of entertainment industry experience
• Firm understanding of key players in theatrical and entertainment industry
• Excellent verbal and written communication skills
• A proven ability to multi-task in a fast-paced and creative environment
• Ability to anticipate needs, and maintain a high level of professionalism
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications
• Schedule management experience
•Experience as an executive assistant or in a similar role
Missing some of these requirements, but know that you’re the right fit? We encourage you to apply and tell us why.
This job description is not all-inclusive. The Araca Group reserves the right to amend this job overview at any time. The Araca Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status, or any other characteristic protected by law.
ABOUT US:
Founded in 1997, The Araca Group is a vertically integrated theatrical producing and merchandising company, with offices in New York, Los Angeles, London, and Sydney.
Araca works closely with both new and established partners to activate fan engagement through merchandise experiences. Each activation is carefully tailored to support the brand's marketing strategy, generate revenue, and enhance the overall entertainment event. Our mission is to excite and engage our partners' audiences by delivering the highest quality products through innovative and strategic distribution channels.
Some of our clients include: Wicked, The Book of Mormon, Hadestown, Cobra Kai, SEGA, Outlander, Disney Junior Live on Tour, Alvin Ailey American Dance Theater, Back to the Future the Musical, Jurassic World Exhibition, Peppa Pig Live!, The Neil Diamond Musical: A Beautiful Noise Lionsgate, Bob Marley One Love Experience and Jeopardy. For more information go to www.araca.com.
Retail/Live Event Merchandising
Full-time
Feb 5, 2024
$55,000.00 – $60,000.00 per year
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